JVT Advisors

Administrative Assistant

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Location: Waltham, Massachusetts 02451
Employment Type: Contract

Job Description

Contract Length: 6 months

Job Summary: Administrative support for functional groups including Translational Medicine, Pharmaceutical Development, Clinical Pharmacology, DMPK, and Non-clinical Safety Evaluation.


  • Oversee all aspects of general office coordination
  • Coordinate workflow, travel, and meeting logistics for the group
  • Event planning support for annual/bi-annual R&D events
  • Manage adherence to travel policy, coordinate timely submission of expense reports
  • Assist with development and maintenance of group and program websites and electronic databases
  • File and retrieve organizational documents, records and reports
  • Address routine inquiries, assist in special projects as needed including some event planning


  • Associates or Bachelor’s degree in a relevant field, science/biological field preferred with experience in administrative support
  • General knowledge of administrative activities
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; as well as SharePoint
  • Excellent written and verbal communication skills
  • Strong attention to detail is a must
  • Ability to interact with all levels of staff in a fast-paced environment
  • Ability to work under pressure while remaining flexible, proactive, resourceful and efficient; problem-solving as needed

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